# Tasks

> Approve, edit or discard what Italic drafted, from any device. Nothing is sent or added until you approve it.

A task is something waiting for your approval. When Italic is about to send or
create something for you, from [Chat](/chat) or a [workflow](/workflows), it
first makes a draft. Nothing is sent or added until you approve it. Drafts and
the questions Italic asks wait in Tasks, and a decision you make on one device
counts everywhere.

<Example caption="An example task, listed under the words that started it.">
  <Clip from="Chat">Email Sam that I'm running late.</Clip>
  <Draft kind="Email" from="you@work.com" to="sam@example.com" subject="Running late">
    Hi Sam, I'm running about 15 minutes late. See you soon.
  </Draft>
</Example>

A workflow set to **Run automatically** doesn't make a task: it sends or adds
right away. See [How workflows run](/workflows/runs).

## Everything waiting in one place [#everything-waiting-in-one-place]

<Steps>
  <Step title="Open Tasks">
    In the web app or Italic for Mac, choose **Tasks** in the sidebar. On
    iPhone, open the **Tasks** tab.
  </Step>
  <Step title="Decide each draft">
    Each waiting draft and question is listed under the words that started
    it: the Clip's text, or what you asked in Chat. Approve, edit or discard
    it right there, or choose **Show in chat** to see it in the conversation.
  </Step>
</Steps>

<Video src="/videos/approve-task" width={1280} height={800} alt="In Chat's Tasks view on the web, Add Reminder approves a reminder drafted from Chat, which then waits for the iPhone to add it. Edit opens a workflow's email draft with its From, To, Subject and Message fields, and the subject is changed before sending." caption="Tasks on the web: approve a reminder, then edit an email before sending it." />

On the web, in Italic for Mac and on iPhone, the bar at the bottom of Tasks is the same
one as on Home and Chat: a question there opens [Chat](/chat#ask-with-your-voice)
and asks it, and the mic speaks it.

The filters at the top choose what Tasks lists:

- **All**: what's waiting first, then everything else Italic drafted or did,
  newest first, including what's still in progress and what failed.
- **Needs approval**: only what's waiting.
- **Completed**: what Italic finished.
- **Discarded**: what you discarded, and questions you skipped.

The history goes back about a week and loads more as you scroll. In the web app
and Italic for Mac, choose a row to open it in Chat as it was. On iPhone, tapping
a row opens it to review. With nothing to list, each filter says so, such as
**Nothing waiting** or **Nothing discarded**.

You'll see when something is waiting:

- In the web app, Home shows a pill such as "1 question, 3 drafts", which
  opens Tasks, and the sidebar's Tasks item shows the count.
- In Chat on the web, a bar above the message box says what's waiting, with
  **Review**, while no waiting card is on screen.
- On iPhone, the Tasks tab's icon shows the count.

### Keyboard shortcuts in the web app [#keyboard-shortcuts-in-the-web-app]

With a draft card selected:

- **↑** and **↓** move between drafts.
- **⌘↵** (or **Ctrl+Enter**) approves.
- **E** edits an email or event.
- **⌫** (or **Delete**) discards.

## One decision everywhere [#one-decision-everywhere]

The same draft shows as the same card on a recording's page, in Chat and in
Tasks, on every device. Decide it once, anywhere, and it's decided
everywhere:

- Discard a workflow draft in the web app, and its iPhone notification
  disappears and its card on iPhone reads "Discarded".
- Approve a draft from the Mac menu bar, and its card in the web app reads
  "Sent".

A draft can't be sent twice. If you change a draft, a device still showing the
old version can't send that version.

You can also approve or discard what your workflows drafted from ChatGPT or
Claude once you've connected them. See [Assistants](/apps/ai-assistants).

<Cards>
  <Card title="Drafts" href="/tasks/drafts">What a draft shows, how to edit or undo it, and how connector permissions decide what waits for you.</Card>
  <Card title="Approvals" href="/tasks/approvals">Approve or discard tasks from the Mac menu bar or from your iPhone.</Card>
  <Card title="Chat" href="/chat">Ask Italic to draft an email, event or reminder.</Card>
  <Card title="Workflows" href="/workflows">Let recordings draft for you.</Card>
  <Card title="Connectors" href="/connectors">Set what Italic may do in each app.</Card>
</Cards>