# Workflows

> Let a recording act for you, like Shortcuts for what you say. Say a phrase and Italic writes, drafts or sends what you set up.

A workflow is like a Shortcut for your recordings. You choose what starts it,
usually a phrase such as "send an email", and what it does. After a recording
is transcribed, every workflow it matches runs its actions in order: Italic
writes the email, event or reminder from what you said, then asks you first or
acts on its own.

Workflows run on new recordings, whichever device made them: Sudo, Dex,
Glyph, the Italic app on iPhone or the web app.

Find them under **Workflows** in the sidebar of the web app and Italic for
Mac, and under **Profile → Workflows** in the Italic app on iPhone.

<Screenshot src="/images/workflows/workflows" width={1600} height={1125} alt="The Workflows page: three workflows, Email follow-ups, Reminders and Meeting notes to my server, each with its trigger, its actions and an On switch, then templates to add." caption="Your workflows, each with what starts it and what it does, and templates below." />

## Start from a suggestion [#start-from-a-suggestion]

With no workflows yet, the page shows four suggestions:

- **Email from a phrase**: say "send an email", and Italic writes it from the
  recording for you to approve.
- **Add to your calendar**: say "add to my calendar", and Italic makes the
  event for you to approve.
- **Add to Apple Reminders**: start with "remind me", and Italic adds the
  reminder on your iPhone. This one runs automatically.
- **Hand it to the agent**: start with "hey Italic", and Italic's agent does
  what you ask with your recordings, calendar and apps. You approve what it
  drafts.

Choose **Add** to turn one on as it is; it then reads **Added**. Choose the
suggestion itself to open it in the builder and change its phrase first.

A suggestion that needs an app you haven't connected is greyed out and says
why. For example, Email from a phrase needs an email account, such as Gmail,
in [Connectors](/connectors). Hand it to the agent is never greyed out.

Once you have a workflow, **Templates** lists every starting point, including
**Email yourself a note** (the words after "note to self" go to your inbox,
with no AI) and **Send to your server**.

## Memos suggest workflows [#memos-suggest-workflows]

A Clip is one request, so a phrase starts its workflows. A Memo is a meeting
or a long thought, so Italic suggests instead. A few seconds after you open a
new Memo, its page says "From this memo, Italic can:" with up to three
suggestions, such as "Email Dana the pricing recap".

- **Run** asks Italic in Chat, with the Memo attached. Anything it drafts
  waits for your approval.
- **Chat** opens Chat with the Memo attached and the request in the message
  box, so you can change it before you send it.
- **Discard** removes the suggestion on every device.

Clips, and Memos under 25 words, get no suggestions. The web and iPhone show
the same ones.

## Turn workflows on and off anywhere [#turn-workflows-on-and-off-anywhere]

- **Web and Mac**: use the switch on the workflow's row.
- **iPhone**: swipe the workflow in Profile → Workflows and choose
  **Turn Off** or **Turn On**.
- **ChatGPT and Claude**: ask them to turn a workflow on or off. See
  [Assistants](/apps/ai-assistants).

A workflow turned off stops at once. Turned back on, it runs only on
recordings made after that.

<Cards>
  <Card title="Build a workflow" href="/workflows/build">Choose what starts a workflow and what it does, from emails and events to the agent and your own server.</Card>
  <Card title="How workflows run" href="/workflows/runs">Ask first or run automatically, start a workflow with a phrase, and see which workflows ran.</Card>
  <Card title="Notifications" href="/workflows/notifications">Follow workflow runs on your iPhone with notifications and a Live Activity on the Lock Screen.</Card>
  <Card title="Tasks" href="/tasks">Decide what your workflows drafted.</Card>
  <Card title="Connectors" href="/connectors">Connect the apps your workflows act in.</Card>
  <Card title="Webhooks" href="/guides/webhooks">Receive recordings on your own server.</Card>
</Cards>